Wault is a patented platform that provides secure, verifiable document and data exchange between HCMs and new employees for fast, efficient remote onboarding without compromising privacy and data control. Secure your HCM’s remote onboarding process with Wault’s immutable platform for storing, sharing and controlling verified employee documents that cannot be changed.
Remote Onboarding Challenges
With so many employees working remotely, HCMs are faced with major security and efficiency problems
Physical Identity Verification
One of the single biggest challenges in remote worker onboarding
Insecure document collection methods
Fetching completed documents via various distribution methods, i.e., email, fax, snail-mail
Human Entry is error prone & labor intensive
Verifying documents collected and entering new employee data into the HCM system
Wault Takes the Challenges Head On
Authenticates a New Employee’s ID
Wault’s patented digital authentication technology utilizes forensic analysis, MFA and digital certificates to authenticate each new employee’s ID and easily integrates into any HCM platform via API.
Transforms Document Collection
A Wault integrated HCM system sends required documents to an authenticated new hire through Wault, and the documents are returned after completion through the secure Wault system to the HCM with each document authenticated and verified as owned by the new hire.
Authenticates Employee Documents
The Wault framework is designed to authenticate an extensive range of employee documents, credential and certifications in one secure system.
Beyond Onboarding
Wault lets new employees control how, where and when their vital, private information is used during onboarding, while the HCM controls the process. The employer can also issue other sensitive documents easily and securely, directly to each employee's personal Wault. Best of all, the employee's Wault account is theirs to keep and they can use it long after their employment ends. No more calls to HR or their managers looking for documents. It’s all there in their own Wault!
How Wault Works
HCM
The integration of a HCM platform and Wault APIs creates an easy authenticated & secure access to new hire personal information (PII).
Paperwork
The employer sends their candidate an offer letter via the HCM/Wault secure platform.
New Hire
The candidate downloads the Wault App creating their personal account by authenticating their valid gov't ID & signs the offer letter digitally.
Authentication & Documentation
Employer verifies the New Hire identity via HCM/Wault & starts the remote onboarding process.
Remote Onboarding
New Hire uses HCM/Wault login to autofil personal information eliminating typos & adding security.
Orientation
Employer approves the onboarding documents & invites the New Hire to their orientation process.
Employer
Utilzing HCM/Wault reduces onboarding time, adds a heightened security level & limits exposure to data breaches.
Authentication
Security & Compliance
User-Friendly APIs & Mobility